Company secretary services
Annual returns, company changes and statutory records handled by one team.
| Annual fee | From HK$2,500 (excluding government fees) |
|---|---|
| Annual return | NAR1, within 42 days after the anniversary of incorporation |
| SCR | Required since 1 March 2018 |
| Other work | Director/shareholder changes, share transfers, registered address and company name changes |
Statutory duties
- File the annual return and related statutory documents.
- Maintain and update statutory registers.
- Handle appointments and changes of directors, shareholders and the company secretary.
- Prepare share transfer documents and minutes.
- Keep the company compliant with the Companies Ordinance.
Annual return NAR1
A Hong Kong limited company must file the annual return (NAR1) within 42 days after the anniversary of incorporation. Late filing can lead to higher fees or penalties, so the company should allow time to check and prepare the information.
Significant Controllers Register
Since 1 March 2018, Hong Kong companies must keep a Significant Controllers Register (SCR) recording the people with significant control over the company, and designate a representative responsible for it. We can help prepare, update and maintain the SCR.
Fees
| Service | Fee |
|---|---|
| Company secretary and annual return (per year, excluding government fees) | HK$2,500 |
| Appointment or change of director (per person) | HK$1,000 |
| Change of director or secretary particulars (per person) | HK$800 |
| Change of registered address (per change) | HK$800 |
| Change of company name | HK$2,500 |
| Deregistration application | From HK$4,700 |
| Share transfer documents (excluding stamp duty) | From HK$4,500 |
| Minutes | By quotation |
Share transfers and minutes
A share transfer usually involves a transfer document, board resolution, cancellation of old certificates and issue of new certificates, and may involve stamp duty. We can prepare the documents and minutes; the exact steps depend on the company structure and the transaction.
Frequently asked questions
Can a director also be the company secretary?
A sole director cannot also be the company secretary. If there is more than one director, one may be appointed, subject to the Companies Ordinance.
Can a Hong Kong company be the secretary?
Yes. The company secretary can be a Hong Kong resident or a Hong Kong registered company.
When is NAR1 due?
Within 42 days after the anniversary of incorporation.
What happens if NAR1 is late?
Higher fees, penalties or other enforcement action may follow; file on time where possible.
Does a dormant company need a company secretary?
Yes. The company secretary requirement applies regardless of whether the company is trading.
Need help with an annual return or company change?
Send us the company details and we will confirm the documents and timing.